Thank You Letters
Writing Thank You Letters
Writing a thank you letter, or note, after an
employment interview is a must. In fact,
some employers think less of those interviewees who fail to follow-up
promptly. Plan to send out your thank you letters as soon as possible
(preferably within twenty-four hours, no later than a week) after
Like any piece of writing, it is best to
keep your audience in mind. Address
their issues and concerns. In general, typed thank you letters
are recommended. Consider the "personality" of the organization
and the rapport you felt during your interviews. If your
interview was a fairly informal process and/or you achieved an
immediate rapport with your interviewer, a handwritten note
might be fine.
In addition to thanking the person you talked
with, the thank you letter reinforces the fact that you want the
Note: Even if you do not want the job, write a thank
you note respectfully withdrawing your application, because you
never know what the future holds so why burn your bridges?
You may also view the thank you as a
follow-up "sales" letter. In other
words, you can restate why you want the job, what your
qualifications are, how you might make significant
contributions, and so on. This thank you letter is also the
perfect opportunity to discuss anything of importance that your
interviewer neglected to ask or that you neglected to answer as
thoroughly, or as well, as you would have liked.
What if you spent an entire day being
interviewed (and taken to lunch) with several people?
Are individual notes appropriate or should you write a "group"
letter? Choose your approach based on what you think will be
most in keeping with the "personality" of the organization.
Also, consider whether the interviews had very much in common
with one another. If there was a great deal of similarity (i.e.,
shared concerns mutually voiced by your interviewers), perhaps a
"group" letter will suffice. My preference though, would be to
take the extra time and send an individual thank you letter to
everyone you met with.
Lunch or Dinner Interviews
When dining and interviewing be sure to thank everyone you spend
time with, both for lunch and for taking the time to discuss the
position and the company with you.
What if you suffer from writer’s block?
Time takes precedence - get a simple, appreciative thank you
note in the mail or send a thank you by email without delay;
save your creative efforts for another time.
Remember to proofread:
check spelling, grammar, typos, etc. If in doubt about the
correct names, spellings or titles of your interviewers, call
the office to double-check. Your efforts will be worth it!