Job Letter Tips
Job Letter Writing Tips and Suggestions
Perfection counts when writing letters for
employment. All your job search correspondence should be simple,
concise, grammatically correct and error-free. Here are job
letter tips and suggestions for writing employment
correspondence which will help you stand out from the crowd.
All Job Search Letters
Spell check and proofread. Then ask someone
else to read your correspondence before you send it. It's often
easy not to notice mistakes in our own writing.
Write simply and clearly. Get right to the
point and write short, focused letters. Each letter should be
one page, or less. Each paragraph should contain three or four
sentences, at most.
Do not use a form letter and send it to every
potential employer you can find (you know what you do with junk
mail!). Your cover letter should be written specifically for
each position you seek.
Review letter samples to get ideas for format
and content for your letters.
Use examples as a starting point for creating your
own library of job search correspondence.
Keep copies of all your employment letters. If
you are applying for similar positions you can edit an existing
letter rather than writing a new one.
Cover Letter Tips
Send a cover letter with each resume you send
out. Your cover letter may make the difference between obtaining
a job interview and having your resume ignored. Even if an
employer doesn't request a cover letter, it's helpful to send
Personalize your letter. If you can, address
it to the individual responsible for hiring. If need be,
research online or make a phone call to find out who the hiring
Don't forget to sign your letter.
Use email for cover letters, but, keep them
short and include in the email message. Don't send as an
Thank You Letter Tips
Try to send your thank-you note within 24-48
hours of your interview or meeting. The note may be handwritten
on a small, professional, thank-you note card (if you have
extremely neat handwriting and only a brief message to convey),
word-processed, or emailed.
Thank everyone who helps you with your job
search, not just your interviewers.
Requesting Reference Letters
Plan ahead and compile a list of references
and some letters of recommendations now, so you're prepared when
a prospective employer requests them.
Don't use someone as a reference without
knowing exactly what they are going to say about you.
Reference Letter Tips
Describe how long you've known the person and
in what capacity. Include dates of employment and details on
how you've worked with (or known) the person. Continue by
describing the person's skills and performance and what makes
them an ideal candidate for a potential new employer. Also
include two or three outstanding attributes. End by summarizing
why you are recommending this person for employment.
Don't give a reference for anyone you are not
comfortable recommending. It's perfectly acceptable to polite
decline to provide a reference.
Resignation Letter Tips
Write a resignation letter, even if you tell
your boss in person you are leaving. A well-written resignation
letter can help you maintain positive relationship with your old
employer, while paving the way for you to move on.